Moving Expenses Policy
I. Purpose & scope
The purpose of this policy is to establish the terms and conditions under which newly hired employees are permitted to receive a stipend for moving expenses. Exceptions to this policy may be authorized by the College President or designee, when deemed to be in the best interest of the College.
II. Eligible positions & employees
Newly hired exempt staff at director level and above, and tenure-track faculty, are eligible for a stipend for moving expenses at outlined in this Policy.
III. Procedures
A. Hiring鈥搕he recruitment process
As part of the recruitment process, the hiring manager determines the work location
of the vacant position 鈥� on campus, fully remote, or hybrid. Candidates hired for
fully remote positions are not eligible for a moving expenses stipend.
B. Distance from former to new residence
The moving expenses stipend shall be authorized only when 1) the eligible candidate
resides outside of a 50-mile radius 桃太郎映像(1021 Dulaney Valley Rd., Baltimore
MD. 21204) and 2) relocates with the 50-mile radius.
C. Budget & pre-approval for moving expense stipend payment
Payment for the moving expenses stipend shall be the responsibility of the hiring
department. The funding source should be pre-approved by the Divisional Vice President
or President, as part of the compensation offer process in Workday.
D. Effective date
The relocation must occur within 6 months of the new employee鈥檚 桃太郎映像employment
start date.
E. Recordkeeping
The employee must change their home address in Workday to a home address within the
50-mile radius.
F. Form of payment
If eligible and approved, a one-time payment for moving expenses will be communicated
in the employee鈥檚 offer letter. Once the new home address change in Workday is confirmed,
the one-time payment will be issued in the employee鈥檚 next paycheck, subject to payroll
deadlines.
G. Payment limits
The College may issue a stipend payment with the minimum payment of $3,000 and maximum of $5,000 for exempt staff at the director level staff and above and tenure-track/tenured faculty. The College may issue a payment for Cabinet-level positions up to a maximum of $10,000.
In the event that a spouse or domestic partner of the employee is also hired by the
College and otherwise eligible for a moving expense stipend, payments of any moving
expenses stipends will be paid to only one employee to move the primary household
to the new location.
H. Eligible expenses
The College intends the stipend will be used toward expenses incurred in moving normal
household goods such as reasonable packing/unpacking costs and the cost of travel
to the new residence. However, the payment can be used toward any moving costs including
temporary housing or house hunting costs. The employee has full discretion over the
use of the moving expense payment.
I. Ineligible expenses
Additional costs beyond the amount approved and documented in the offer letter are
not eligible for reimbursement.
J. Taxability
The moving expense stipend will be reported as taxable income to the employee in compliance
with IRS guidelines in effect at the time of the payment. Income tax will be withheld
when appropriate. The College is required to report all moving expense reimbursements
to the IRS on a calendar year basis.
K. Voluntary separation
If the employee voluntarily separates from employment at the College within twelve (12) months from the date of the hire, the employee shall refund the College the full amount of the moving expense stipend. Utilization of this policy confirms the employee鈥檚 acceptance with the above terms.
IV. Responsible official
The Office of Human Resources is responsible for administering and updating this policy.
V. History
Updated: May 2023, August 2026